General HTML Markup Guidance

When you add new documents to the site, please use responsible/semantic markup, e.g. use <h1></h1> for main headings, <h2></h2> for secondary, etc. as your document dictates. Also, use <cite></cite> when citing book titles, and <strong></strong> when you need to emphasize a passage. Observing these simple guidelines will help structure our documents in a more meaningful way and keep them looking consistent.

URL Renaming

URLs may be edited to created a more "friendly" format by using the "URL path settings" section of any edit screen related to a document. For example, this document has a URL path setting of "administrative/sitestyleguide." Before this change, the URL was "node/280/." URLs should be renamed using a format that reflects their location in the menu hierarchy as shown in the example related to this page. Please do NOT rename URLs of articles submitted as part of The Medium.

Pictures and Captions

Upload your image (cropped to an appropriate size) and reference it using the following example. The "xxxx.xxx" stands for the name of the picture that you have uploaded. Below the "img" tag, include a caption using the following example. Note that a caret (^) is used before the caption phrase to help point to the picture.

<img src="/files/xxxx.xxx">
<span class="caption">^ Austin Skyline</span>

Updating Annual Meeting Page and Archiving Old Information

The annual meeting base URL is located here: http://www.arlis-txmx.org/annual-meeting From this page, a link at the top is provided to a details page related to the current meeting. At the bottom of the page is a link to the past meetings page. When it is time to add information about a new (and upcoming) meeting, first archive the old annual meeting page by following these steps:

1. Load the old meeting page and go into edit mode.
2. Under the "Menu settings" area, change the "Parent item" to "Past Meetings." This operation moves the old meeting page so that it appears under the "Past Meetings" menu item.
3. Changed the "URL path settings" to "annual-meeting/past-meetings/YYYY" as in annual-meeting/past-meetings/2009
4. Uncheck "sticky" and "promote to front page" if those are activated.
5. Save the page.
6. Load "administer -> site building -> menus -> main menu" and drag the old annual meeting page to the top so that the old meetings appear chronologically, newest at the top. Click "save configuration" to save the new menu structure.

Now edit this page, adding a link to the archived meeting page that you have just edited at the top following existing examples: http://www.arlis-txmx.org/annual-meeting/past-meetings Now you are ready to create a new page for the new meeting:

1. Click the "Create content" link under your login area and create a new "story."
2. Give it a title following this format:
   Annual Meeting 2009: November 6-9, McAllen
3. Assign the page a general topic of "Annual Meeting."
4. Under "Menu settings," assign a "Menu link title" using the following example:
   2009 McAllen
5. The "Parent item" should be set to "Annual Meeting."
6. Change the "URL path settings" to "annual-meeting/YYYY" as in annual-meeting/2009
7. Add content, attachments, etc.
8. Click "Published" and "Stick at top of lists" in the "Publishing options" section.
9. Disable comments in the comments section
10. Save page.

Edit the table at http://www.arlis-txmx.org/annual-meeting/past-meetings with information about past meeting.

Now edit this page by providing an introduction and link to the new meeting, using existing content as an example. Delete the old meeting information. http://www.arlis-txmx.org/annual-meeting

The Medium Editing Procedures

Login to the site with your user name and password, first confirming that your account has editing privileges. The web administrator will have created the starting book page for the current issue usually located at the top of The Medium page: http://www.arlis-txmx.org/the-medium Toward the bottom of the page you'll see a link called "Add child page." This pulls up the form for adding content to this issue. Choose a topic from the popup under "The Medium" in the "vocabularies" box. If other topics are needed, alert the web administrator. Write your content in the "body" section following related style guidelines elsewhere in this document. In the "publishing options" box, uncheck "published." Repeat for each piece of content. When you have the issue finished, each piece of content will need to be changed to "published" status.

Procedure for Posting Revised Annual Meeting Minutes

The Medium should have already been published following the Annual Meeting. The revised Annual Meeting minutes from the previous year will be added as an attachment to the current minutes.

Procedures for Loading a Restricted Admin Document

1. Login to the site with your user name and password, first confirming that your account has editing privileges.
2. Bring up the "Edit" view of The Medium.
3. Make sure the Secretary's Report in the current minutes ends with a sentence to the effect that "The corrected minutes from the (previous year) meeting are attached below."
4. At the bottom of the page click on "File attachments," "choose" the file that contains the corrected minutes you wish to upload and "attach."
5. Give it a "description" including the file type, such as: Revised 2010 Business Meeting Minutes (Word 97-2003 Compatible File). Save your changes.
6. The URL for the document will appear below the description. Copy this URL.
7. Find the minutes from the Annual Meeting for the previous year in an earlier edition of The Medium.
8. At the end of those minutes after the time of adjournment, enter a note such as: The corrected 2010 Business Meeting minutes, approved at the 2011 ARLIS/NA Texas Mexico Chapter Annual Meeting, can be found at... Here you will paste the URL for the attached file for the corrected minutes.
9. Save your changes.
10. When you want to create a restricted administrative document, login to the site with your user name/password. Choose “Create content” from the options below your login name in the leftmost menu. Choose “Administrative document." Give your document a descriptive title. Choose “Restricted Administrative Document” from the list under “General topics/genres.” This is important both for classification purposes and to suppress your document from showing under the “Reading List” heading along the right side of the site. Write content; add attachments if need be. After your content is created, copy the resulting URL that looks something like this: http://www.arlis-txmx.org/node/412 Click on the “Administer” link, then the “Blocks” link under “Site Building” in the main content area. Find the block called “Restricted Administrative Documents.” Be careful not to mess with any other blocks. Click “configure.” Add the link to your new hyperlink to the list using existing content as a model. You’re done.