Members' Exhibition and Silent Auction

[Note: The information on this page was valid only during the duration of the conference. It is now presented for archival/reference purposes only.]

The Art Libraries Society of North America's Conference Planning Committee is very pleased to announce that a members' exhibition and silent auction benefiting the Society will be held during the 2005 annual conference in Houston.

Members who are artists are encouraged to contribute their works of art to the silent auction. Works will be exhibited during the conference prior to the auction. We request that a digital image of the artwork accompany the donation form so that we have a visual representation of the item. Please review the guidelines for details.

An online exhibition showcasing the contributions will go live a week prior to the conference.

We look forward to collaborating with you to make this a successful Society event.

Bonnie Reed
Member at Large
Conference Planning Committee

Guidelines

General

• Proceeds of the silent auction will benefit the Art Libraries Society of North America.
• All sales will be by written/silent bid only on an item bidding sheet; there will be no quick sales.
• Bidding closes 30 minutes before the reception begins.
• Items will be sold to the highest bidder.
• Members with winning bids are responsible for their items, which must be picked up no later than Tuesday, April 5, 12:00 pm. Items not claimed will be sold to the member with the next highest bid.
• Payment for artworks must be made at the registration desk prior to claiming them.
• Payment may be made by cash, check, traveler's check, and credit card; credit cards accepted are VISA and Mastercard (no American Express).
• The new owners are responsible for preparing the items for shipment; a shipping service will be available at the hotel
• Original shipping cartons will be kept for shipping.
• ARLIS/NA reserves the right to refuse donated items on the basis of quality, size restrictions, and space limitations.
• Unsold items will be returned to the donor after the auction.

Submission Guidelines

• Artwork must be received by Mark Pompelia by March 21, 2005, unless the artwork is delivered by hand to the conference. Hand-delivered artwork should be taken to the registration desk.
• A completed copy of the donor form must accompany each artwork, whether shipped to the conference or hand-delivered.
• Digital images of artworks must be sent via email attachment by March 1, 2005, with documentation, to the following address: esa-images@arlis-txmx.org. Email text should identify each artwork by including artist, artwork title, medium, and size. An artist statement may also be included.
• Digital image specification: JPEG format saved at high quality (low compression) saved as an email attachment; 800 x 600 pixels; each file name(s) should start with artist last name (capitalized) followed by first significant word in artwork title (also capitalized). Example: DuncanHorse.jpg.
• Maximum artwork size: 3' x 3' (Keep in mind that purchasers must transport or ship item home).
• Artworks should be ready for display; two-dimensional works must be matted and framed or wrapped with acetate.
• Artists are responsible for transporting or shipping their artwork to the conference; all items should be sent with a completed donor form identifying artist, title, dimensions, media.
• We recommend that all artworks be insured prior to shipping.

ARLIS/NA is a non-profit organization with IRS 501(c)(3) status. Artists may use the ARLIS/NA letter of acknowledgement as documentation to the IRS for their donation. The actual amount raised during the auction of an artwork may not be the actual value used on the tax form. We strongly suggest that you consult your tax professional for guidance regarding tax deductions for donations to ARLIS/NA. We make no claims written or implied as to the status of tax deductibility.

Conference Shipping Address

Please ship artwork and donor forms to the following address by March 21, 2005:

Mark Pompelia
ARLIS/NA Silent Auction
Department of Art History
Rice University
103 Herring Hall, 6100 Main Street
Houston, TX 77005-1892
email: pompelia@rice.edu
Phone: 713-348-483

Location

Exhibition: Hilton Americas Hotel Ballroom, Fourth Floor
Silent Auction Reception: Same
Payment: Registration Desk

Important Dates

Digital Image of Artwork made available by	March 1, 2005
Shipped artwork received by	March 21, 2005
Hand carried artwork received at Registration Desk by	April 1, 2005: 5:00 pm
Members' Exhibition Preview begins	April 3, 2005: 12:00 pm
Silent Auction bidding begins	April 4, 2005: 8:00 am-11:30 am; 2:30 pm-4:30 pm
Silent Auction bidding ends (1/2 hour before Silent Auction reception)	April 4, 2005: 4:30 pm
Members' Exhibition ends	April 4, 2005: 5:00 pm
Silent Auction Reception	April 4, 2005: 5:00 pm-6:30 pm
Payment and pickup of artworks starts	April 4, 2005: 5:00 pm-7:30 pm
Payment and pickup of artworks ends	April 5, 2005: 12:00 pm

Shipping Services at Conference

The Hilton Americas has a Business Center where artworks may be shipped. Items must be ready for shipment. ARLIS/NA will supply shipping labels and tape.

Contact

Bonnie Reed, ARLIS/NA Conference Planning Committee Member at Large
Architecture Library
Texas Tech University
PO Box 42091
18th & Flint
Lubbock, TX 79409-2091
Email: bonnie.reed@ttu.edu
Phone: 806-742-8058