ARLIS Texas/Mexico Chapter Meeting Minutes
November 14, 2010, Houston, Texas
Executive Committee of the ARLIS/NA Texas-Mexico Chapter
Craig Bunch, President
Beverly Mitchell, Vice-President, President Elect
Karen Sigler, Secretary
Edward Lukasek, Treasurer
Minutes
I. Call to Order (President Bunch)
The Art Libraries Society of North America, Texas-Mexico Chapter’s Annual Business Meeting 2010 was held at the Museum of Fine Arts, Houston, Texas on Sunday, November 14, 2010. The meeting was called to order by President Craig Bunch.
II. Introductions (President Bunch)
President Bunch asked those present to introduce themselves. In attendance were Lynn Wexler (MFAH), Catherine Essinger (U of Houston), Jon Evans (MFAH), Kelly Fielding (UNT), Gloria Selene Hinojosa (Texas State), Chia-Chun Shih (Kimbell), Margaret Culbertson (MFAH), Tara Spies Smith (Texas State), Laura Schwartz (UT), Martha González Palacios (UT), Carla Ellard (Texas State), Shari Salisbury (UTSA), Eric Wolf (Menil Collection), Beverly Mitchell (SMU), Jet M. Prendeville (Rice), Samuel Duncan (Amon Carter Museum of American Art), Merriann Bidgood (University of Houston), Craig Bunch (Hamilton MS, Houston I.S.D.), Edward Lukasek (Hirsch Library, MFAF) and Karen Sigler (Texas State).
President Bunch thanked Delana Bunch for all her support and help in arranging many of the conference activities, along with driving the van that transported a majority of the members during the conference to the scheduled events. Beverly Mitchell was thanked for her help and support as incoming President, Edward Lukasek was thanked for his assistance with the duties of the treasurer and membership and Karen Sigler for duties as secretary. A big thank you went to Margaret Culbertson for extending her home and hospitality to the Chapter members for their dinner on Friday evening. Eric Wolf and Clare Elliott from the Menil were thanked for their very informative behind the scene tours of the Menil Collection, along with all the MFAH staff who gave additional tours and Jim Harithas for his talk on the Broken Obelisk and the James Drake show at the Station Museum of Contemporary Art.
III. Secretary’s Report and Approval of 2009 Business Meeting Minutes (Secretary Sigler)
Minutes from the 2009 meeting had previously been submitted to Chapter members for comments. Copies of the revised minutes were given to those in attendance with suggested changes (inclusion of the names of the Executive Board in the minutes and a spelling correction for a member name). Secretary Sigler asked that the 2009 Business Meeting Minutes be approved by the members. Secretary Sigler moved to have the minutes approved. Carla Ellard seconded the motion.
IV. Treasurer’s Report (Treasurer Lukasek)
Treasurer Lukasek reported we had 36 attendees. We started with a 2010 pre-conference balance at $721.51.
$1,985.00 was credited to our account from conference registration and annual membership dues.
Included in that amount was $305.00 for the Lois Swan Jones Award. After expenditures for the dinner party on Friday, Bayou Bend lunch on Saturday, and the conference breakfast on Sunday, the current balance is $1,835.13.
V. Nominating Committee and Elections (Past Presidents Ellard and Hinojosa)
Martha González Palacios was nominated for upcoming Vice-President/President Elect and Shari Salisbury was nominated for Secretary. There was a call to see if there were any others interested in serving in one of the upcoming positions and there none. Both were unanimously elected.
VI. Lois Swan Jones’ Award Committee Report (Tara Spies Smith)
Committee chair, Tara Spies Smith , reported that Elizabeth Schaub was given the Lois Swan Jones Award ($500) to supplement her attendance at the National ARLIS North America Conference in Minneapolis. The committee was made up of Tara Spies Smith, Shari Salisbury and Beverly Mitchell.
VII. Call for new LSJ Award Committee Volunteers (President Bunch)
President Bunch made a call for volunteers to serve on this committee. Tara Spies Smith and Shari Salisbury agreed to continue serving. Karen Sigler volunteered to serve as a member of this committee. Treasurer Lusasek is a member by default. Tara will put out a call in January for applicants. The amount of the award for next year was discussed and it was agreed the amount for next year’s award would remain at $500.
VIII. Chapter Welcome Party (Treasurer Lusasek)
Treasurer Lusasek stated that the chapter could afford to donate $300 to the Welcome Party at the 2011 ARLIS/NA Annual Conference in Minneapolis. Edward Lusasek moved that the chapter donate $300. Carla Ellard seconded the motion, which passed unanimously.
IX. ARLIS/NA Strategic Planning Initiative (Jon Evans and Eric Wolf)
Preliminary goals drafted and will be circulated at large before the end of 2010. ARLIS National is considering the basic identity and vision of the organization and how they work with other institutions, along with mentoring, professional development and financial stewardship. ARLIS NA is looking for input and would like to improve communication between themselves and the chapters. Beverly offered to look into a wiki to see if this might be a useful way to facilitate communication.
X. Access to L-soft listserv software for chapter listserv (President Bunch)
Letter from Vanessa Kam (ARLIS/NA Chapter Liaison), reviewed. The Texas-Mexico Chapter is being asked if they want their listserv to have an archive capability and if are they willing to pay the costs associated with this functionality. A discussion followed regarding the members thoughts on this question and the costs that would be involved in being able to do so through ARLIS NA. The group discussed the pros and cons of using ARLIS NA, along with the possibility of using an individual institution to host the site and problems which occur if the person leaves the position. Members from UT at Austin offered to check into the possibility of their institution hosting the site.
XI. Searching for a Mexican colleague to attend ARLIS/NA Minneapolis 2011 Conference (Vice President Mitchell and Carla Ellard)
Once again we discussed the difficulties in trying to attract librarians from Mexico. It was proposed that we try to market to students or on listservs to get them interested.
XII. New Business (President Bunch)
Jon provided an in-depth ARLIS/NA Board Report to the ARLIS/Texas-Mexico Chapter.
Report included here for further information:
Jon mentioned some of the new features to the next National ARLIS NA Conference will be 1 ½ hour sessions, along with 3 simultaneous sessions. The opening or closing address will be given by a photographer. They are combining membership at the Welcome Party Lunch to include ARLIS and DRA. The meeting in 2012 will be held in Toronto and 2015 in Pasadena, California. He announced incoming board members. The national conference in Boston was much more successful than they anticipated.
Martha González Palacios made a suggestion that the Sunday business meeting be moved to Saturday. A discussion followed and it was suggested that all chapter members be polled to determine the preference of the entire Chapter membership. Beverly will draft a poll and send it out to all the members for their input on this suggestion.
XIII. 2011 Meeting Planning (Vice President Mitchell)
Incoming President, Beverly Mitchell, discussed ideas for activities for the next chapter meeting to be held in Fort Worth. She will research art events being held to determine if October or November would be a better time for the meeting. She also asked for and received volunteers for submissions to The Medium related to our conference events in Houston.
XIV. Adjournment
Meeting adjourned at 11:10 a.m.
The corrected 2010 Business Meeting minutes, approved at the 2011 ARLIS/NA Texas Mexico Chapter Annual Meeting, can be found at
http://www.arlis-txmx.org/files/AnnualMeeting2010BusinessMeetingMinutes.doc