1999 ARLIS/Texas-Mexico Business Meeting; October 8, 1999, Kimbell Art Museum, Fort Worth - Minutes
I Call to order
1999 chapter President Chia-Chun Shih called the meeting to order.
II. Introductions
A. The President introduced the chapter officers: Vice President/President-elect Jacqueline Allen, Secretary/Treasurer Carl Close, and Past President Bonnie Reed.
B. Chapter members informally introduced themselves.
III. Secretary-Treasurer's report
A. The minutes of the 1998 annual meeting were unanimously approved.
B. The treasurer reported a balance of: $1,040.00 (corrected)
C. Carl Close reported that there had been no T-shirt sales during the calendar year. It was suggested that the remainder be sold during the ALA Midwinter meeting in San Antonio, and a new logo be designed to reflect the new identity of the chapter.
IV. Vice-President's report
As newsletter editor, Jacqueline Allen reported that mailing and printing expenses were $287.64 for The Medium. They had been higher than normal due to the fact that more issues were printed and disseminated to potential Visual Resource members, as well as to the fact that changing positions made it difficult to utilize normally-used institutional resources. Webmaster Sam Duncan suggested that the chapter web site could be a more timely resource for chapter and professional news items.
V. Regional Representative's report
Pat Lynagh, ARLIS Southeast Regional Representative noted that the Executive Board had been pleased thus far with Adler-Droz, the new contracted management company. The Strategic Planning Committee's questionnaire had been found very useful in determining members’ wants and needs: 1) Professional development 2) Leadership 3) Better speakers. The goal is to be able to measure ARLIS' accomplishments. In discussing future conferences, she pointed out that ARLIS would meet jointly with VRA in St. Louis in 2002, and that Ottawa might be a possible choice for 2003 or 2004. In response to interest in Washington, D.C., she reminded members of temporary museum closings for renovation during the next several years.
VI. Old and New Business
A. Chapter By-Laws
Past-President Bonnie Reed reported that the chapter name change had been proposed at the 1997 meeting in Houston. MFA,H has already agreed to store the chapter archives.
B. Ready for ARLIS/Texas-Mexico at the New Millennium?
The chapter will need to actively recruit members from Mexico. Robert Beebe volunteered to seek contacts on his planned trip to Guadalajara. Extra funding would be needed to handle mailings - ARLIS/NA a possible source. There are also bilingual concerns that need to be addressed.
C. Houston will be the site for the inaugural meeting of the Texas- Mexico chapter for the year 2000. Archives and space-planning were suggested points of departure for meeting programming.
D. Lois Swan Jones Travel Award
Janine Henri noted that more than $350 was needed for an award - last year's was $700. The members approved two awards for $500 each from the treasury. 15 January 2000 would be the application deadline, with notification on 1 February.
E. Archives at MFA, Houston
Lorraine Stuart noted that in the chapter contract with MFA,H, we retain ownership. The annual transfer of records will take place each spring. Hollinger boxes would be provided as needed. In case of contract changes, there will be a six- month "buffer zone".
F. Chapter history/meeting list
Linda Shearouse was not able to attend the meeting and reported that she does not have the time to devote to creating a history of the chapter, which may already be found in the chapter archives and in our web site. Polly Trump pointed out that the materials need to first be processed. Chia-Chun Shih suggested that this issue be closed.
G. Chapter web site
Sam Duncan is currently hosting our web site on his personal internet account. He noted that the site will carry full-text of the last three issues of The Medium. He pointed out that our domain name needs to be registered and that we need to migrate to an independent ISP if National cannot host our site. The discussion of possible monthly costs in hosting our own chapter web site resulted in a proposal by Janine Henri to raise the dues to $15 per year for 2001, which was unanimously accepted.
H. T-shirts
A new chapter logo is needed.
VII. Other business
A. Visual Resources Librarians
Marty Stein noted that after a hiatus of several years, there were now five visual resource members present at this year’s meeting.
B. ARLIS/NA conference sponsorship
It was unanimously decided to donate $200 from the chapter treasury to the Welcome Party at the 2000 Conference in Pittsburgh.
C. Election
Polly Trump was elected Vice President/President-elect for the year 2000.
D. New issues
Sam Duncan agreed to accept suggestions concerning new T-shirt logo possibilities.
IV. Adjournment
Chia-Chun Shih thanked the meeting participants and the meeting was adjourned.