Business Meeting: 2009 Business Meeting Minutes
November 10, 2009-Sigler, Karen
Art Libraries Society of North America
Texas-Mexico Chapter
Annual Meeting 2009 McAllen, Texas

Minutes
I. Call to order (President Ellard)

The Art Libraries Society of North America, Texas-Mexico Chapter’s Annual Business Meeting 2009 was held at the Renaissance Casa De Palmas Hotel, McAllen, Texas on November 8, 2009. The meeting was called to order by President Carla Ellard.

II. Introductions (President Ellard)

President Ellard asked those present to introduce themselves. In attendance were Craig Bunch (Houston Independent School District), Gwen Dixie (Dallas Public Library), Martha González Palacios (University of Texas at Austin), Beverly Mitchell (Southern Methodist University), Edward Lukasek (Museum of Fine Arts, Houston), Sheri Salisbury (University of Texas at San Antonio), Selene Hinojosa (Texas State University), Tara Spies (Texas State University), Karen Sigler (Texas State University), and Carla Ellard (Texas State University).
Guests in attendance were George and Virginia Gause, University of Texas-Pan American).

President Ellard thanked several people for making the meeting a success, including George & Virginia Gause, who helped with local arrangements. She also thanked her colleagues, Karen Sigler and Tara Spies and executive committee, Craig Bunch and Edward Lukasek for all of their support.

III. Secretary’s Report and Approval of 2008 Business Meeting Minutes (Secretary Sigler)

Minutes from the 2008 meeting had previously been submitted to Chapter members for comments. Copies of the revised minutes were given to those in attendance with the one requested change.

Secretary Sigler then asked that the 2008 Business Meeting Minutes be approved with edit suggested by members. President Ellard moved to have the minutes be approved. Craig Bunch seconded the motion.

IV. Treasurer’s Report (Treasurer Lukasek)
Treasurer Lukasek reported we have had 21 members renew or join. Sherman Clark is back as a member (he is now a retired cataloger). We started our balance at $1,055.38, but have had expenses of $153.19 for this conference. Our current balance stands at $1,399.46 but does not include the business meeting breakfast. He also provided President Ellard with an updated directory, which she will have updated on the Chapter’s website. Treasurer Lukasek will also send out another reminder about renewals and donations for the Lois Swan Award.
V. Medium Editor’s Report (Vice-President Bunch)

Vice President Bunch reported there were 5 submissions to The Medium. He thanked those who had submitted articles. He then recruited volunteers for submission to the next issue and asked that they by submitted by mid-December.

VI. Lois Swan Jones’ Award Committee Report (Tara Spies)

Committee chair, Tara Spies, reported that Nicole Davis was selected as last year’s winner and was awarded $500 to supplement her attendance at the national ARLIS North America Conference in Indianapolis. This committee was comprised of Vice-President Bunch, past secretary, Essinger and Tara Spies.

VII. Call for new LSJ Award Committee Volunteers (President Ellard)

President Ellard made a call for volunteers to serve on this committee. Tara Spies (chair), Sheri Salisbury, and Beverly Mitchell agreed to serve. Treasurer Lukasek is a member by default. Tara will put out a call in January for applicants. The amount of the award and number of awardees was discussed and it was agreed that it is more beneficial to have the award go to one person versus splitting it into two amounts. A motion was made by Gwen Dixie to award $500 to the recipient of the LSJ Award, seconded by Secretary Sigler.

VIII. Online dictionary with a bibliography of Texas artists post World War II (Beverly Mitchell)

Beverly Mitchell discussed the need for an updated and extended online dictionary for Texas artists. The members favored the idea and recognize the need. It was also agreed that focusing on a decade at a time might make the project more manageable. Beverly will write up a review of what was discussed and send it out to the members for more discussion. Vice President Bunch is involved in the Texas Reference Sources Online and was able to provide valuable information on his experiences with this project and how this project might proceed in a similar fashion.

IX. Disaster preparedness/management document (Beverly Mitchell)

Beverly brought up the topic for discussion to see what everyone is doing at different institutions as a follow up to what happened after Hurricane Ike. The group discussed various projects that are going on at different institutions. Selene volunteered to bring a copy of Texas State University’s updated disaster/emergency plan at the next chapter meeting.

X. Revisiting the issue of recruiting members from Mexico (Vice-President Bunch)

Vice-President Bunch brought up the topic for discussion to see what we might do to encourage or enlist librarians from Mexico. The group decided the best approach at this point might be to contact ARLIS NA to find out if there might be a way to grant an initial exemption or sliding scale fee for these librarians. Treasurer Lukasek and Beverly Mitchell volunteered to discuss this idea with other members in the parent organization that might provide guidance or assistance in this area.

XI. Election of Vice President/President Elect (Past President Hinojosa and Gwen Dixie)

Past Presidents, Mark Pompelia and Selene Hinojosa, along with Gwen Dixie, made up the nominating committee. They nominated Beverly Mitchell for Vice-President/President-elect. She was unanimously elected.

XII. Chapter Welcome Party Donation (Treasurer Lukasek)

Treasurer Lukasek stated that the chapter could afford to donate $300 to the welcome party at the 2010 ARLIS/NA Annual Conference in Boston. He anticipates more donations and renewals will be forthcoming. Tara Spies moved that the chapter donate $300. Beverly Mitchell seconded the motion, which passed unanimously.

XIII. 2010 Meeting Planning (Vice-President Bunch)

Vice President Bunch suggested the next meeting be held in Houston. Fort Worth was also suggested. After some discussion, President Ellard made the move that the next meeting be held in Houston. Secretary Sigler seconded the motion. The motion passed unanimously.

XIV. New Business (President Ellard)

President Ellard explained about TEI, ARLIS/NA’s new management firm and their requirements and method for collecting chapter dues. The group discussed the options and it was decided for the time being we prefer to collect our chapter dues through our treasurer. The members felt this new firm needed some time to work out some of the issues before we commit to their guidelines. We will review it again at next year’s meeting.

XV. Adjournment (President Ellard)

After the conclusion of new business, President Ellard concluded the meeting @ 10:30.