Annual Business Meeting Minutes
8:30-11:30 a.m., Sunday, October 28, 2007
Warwick Melrose Hotel, Dallas

1. Call to Order (President Hinojosa)

The Art Libraries Society of North America, Texas-Mexico Chapter’s Annual Business Meeting 2007 was held at the Warwick Melrose Hotel, San Antonio, Texas at 8:30 A.M., October 28, 2007. The meeting was called to order by President Selene Hinojosa.

2. Approval of 2006 Business Meeting Minutes (President Hinojosa)

President Hinojosa called for approval of the 2006 minutes. Jon Evans asked that the minutes specify that the Website referred to in Section Three is the 2005 ARLIS/NA Annual Conference website. Laura Schwartz moved to that the minutes be approved with that addition. Mark Pompelia seconded. The minutes were then unanimously approved.

1. Call to Order (Schaub)

The Art Libraries Society of North America, Texas-Mexico Chapter Annual Business Meeting 2006 was held at the Emily Morgan Hotel, San Antonio, Texas at 8:30 A.M., October 22, 2006.

2. Approval of 2005 Business Meeting Minutes (Schaub)

The meeting was called to order by President Elizabeth Schaub, who then prompted discussion of the 2005 minutes. Laura Schwartz noted the misspelling of Marianne Stockebrand’s name on page four. After that correction was made, Mark Pompelia moved that the minutes be approved. Gwen Dixie seconded the motion.

3. Introductions and President’s Report (Schaub)

The members of the Art Libraries Society of North America, Texas-Mexico Chapter at the meeting introduced themselves. Those present were Craig Bunch (Coldspring-Oakhurst CISD), Margaret Culbertson (Museum of Fine Arts, Houston), Gwen Dixie (Dallas Public Library), Beth Dodd (University of Texas at Austin), Sam Duncan (University of Texas at Austin), Carla Ellard (Texas State University), Catherine Essinger (University of Houston), Jon Evans (Museum of Fine Arts, Houston), Selene Hinojosa (Texas State University), Ann Jones (McNay Art Museum), Katherine O’Dell (Southwestern University), Mark Pompelia (Rice University), Elizabeth Schaub (University of Texas at Austin), Laura Schwartz (University of Texas at Austin), Karen Sigler (Texas State University), Tara Spies (Texas State University), and Allen Townsend (Amon Carter Museum).

President Schaub reported that her presidency focused on issues related to the ARLIS/NA Chapter Affiliation Agreement, communication between chapters and headquarters regarding member status, and chapter concerns about the role headquarters plays vis-á-vis chapters’’ Web responsibilities.

President Schaub stated that she discussed the ARLIS/NA Chapter Affiliation Agreement via a chapter officer listserv. She also participated in a conference call relating to the Agreement on August 22, 2006 with attorney Michael Deese, as well as NA colleagues Barbara Rominski and Trish Rose, ARLIS/NA President Ann Whiteside and ARLIS/NA Executive Director Elizabeth Clarke.

The Affiliation Agreement raised issues surrounding chapter versus NA membership. The ARLIS/NA bylaws stipulate that “membership in a chapter is conditional upon membership in the Society.” The ARLIS/NA Executive Board has determined this clause must be observed by each chapter. The Texas-Mexico Chapter’s bylaws state that membership is open to all members of ARLIS/NA and are, therefore, in compliance with NA’s bylaws. President Schaub expressed the need for a better mechanism by which Headquarters and chapters communicate about individuals interested in membership, in order to enhance recruitment activities. She has been working with South Regional Representative Heather Ball to address these concerns with Headquarters.

President Schaub discussed the chapter Web site and noted that ARLIS/NA requires the Texas-Mexico Chapter maintain the 2005 Web site in perpetuity. The ARLIS/NA management recognizes challenges related to this issue. President Schaub and Vice President/President Elect Sam Duncan have been working with ARLIS/NA South Regional Representative Heather Ball to suggest beneficial solutions for review by Headquarters and the NA Board.

President Schaub also reported that she has investigated liability issues related to the relationship of ARLIS/NA and the chapters. A more detailed discussion of these issues followed in New Business.

President Schaub thanked Sam Duncan for redesigning the chapter Web site. She thanked everyone who helped make her presidency a success, particularly her colleagues Beth Dodd and Laura Schwartz. She thanked Beth Dodd and Greg Smith for hosting the chapter dinner on Friday, October 20th, Laura Schwartz for arranging the Blanton Art Gallery tour and providing members with notecards, Mark Pompelia for coordinating the hotel arrangements, Carla Ellard, Selene Hinojosa, Karen Sigler, and Tara Spies for hosting the Texas State University tours, Craig Bunch for being a responsive Treasurer, Catherine Essinger for volunteering to take minutes, Sam Duncan for being a wonderful collaborator, and past presidents Schwartz, Evans, and Pompelia for inspiring leadership in others. She also thanked all those present for attending the annual meeting.

4. Treasurer’s Report (Bunch)

Treasurer Bunch distributed his report of account balances, income, and expenses from January 1-October 18, 2006. He explained that recent changes altered several figures on the report. He will revise and re-submit the report in the coming weeks. The relatively healthy balance now held by the chapter inspired discussion. It was suggested that the chapter may increase the Lois Swan Jones Award in coming years or use the money to provide a new service.

4a. Updated Treasurer’s Report

ARLIS/Texas-Mexico Treasurer’s Report Submitted by essinger_c Published on 11/14/2006 login to post comments | read more 1999 ARLIS/Texas-Mexico Business Meeting Minutes 1999 ARLIS/Texas-Mexico Business Meeting; October 8, 1999, Kimbell Art Museum, Fort Worth - Minutes I Call to order 1999 chapter President Chia-Chun Shih called the meeting to order. II. Introductions A. The President introduced the chapter officers: Vice President/President-elect Jacqueline Allen, Secretary/Treasurer Carl Close, and Past President Bonnie Reed. B. Chapter members informally introduced themselves. III. Secretary-Treasurer's report A. The minutes of the 1998 annual meeting were unanimously approved. B. The treasurer reported a balance of: $1,040.00 (corrected) Submitted by duncan_s Published on 08/25/2006 login to post comments | read more 1998 ARLIS/Texas Business Meeting Minutes October 16, 1998, Texas Tech University, Lubbock -- Minutes Present: Jacqui Allen, Robert Beebe, Tara Carlisle, Beverly Carver, Carl R. Close, Margaret Culbertson, Karen DeWitt, Beth Dodd, Sam Duncan, Stephen Gassett, Phil Heagy, Janine Henri, Ann Jones Lois Jones, Bonnie Reed, Elizabeth Schaub, Laura Schwartz, Chia-Chun Shih, Marty Stein, Polly Trump. I. Call to Order After the group was welcomed by Douglas Birdsall, Associate Dean of the Texas Tech University Libraries, President Bonnie Reed called the meeting to order in the Formby Room, Southwest Collection/Special Collections Library, Texas Tech University. Submitted by duncan_s Published on 08/12/2006 read more © 2008 Art Libraries Society of North America/Texas-Mexico Chapter Email Web Site Administrator